Microsoft Teams: How to See Someone Else’s Calendar

If you’re a team owner, being able to see someone else’s calendar brings a series of advantages. You can see what activities your team members have planned, or when they’re available for a quick discussion.

Unfortunately, Microsoft Teams does not currently support viewing other team members’ calendars within the app. But shared calendars within Team channels will be supported starting January 2021.

Useful Calendar Workarounds

Use Task Tracking in Planner

The Planner tabs let you add multiple tasks to your team channel. You can also use the task tracking feature in the Planner to add out of office notes, vacation notes, and so on. You can then switch to Calendar to check who’s in the office.

If a team member is out of the office, the team manager can assign their tasks to someone else. And that person will receive a notification from Teams about the newly assigned tasks.

Share Your Outlook Calendar With Team Members

Although you can’t check the calendar of other team members in Microsoft Teams, your team can share their main Outlook calendar with the group. They can do that by using the sharing permissions of their Outlook calendars.

All they need to do is open their calendars and hit the Share button.

Shared and Group Calendars in Teams Coming Soon

There has been a lot of demand for a built-in team calendar so that people in the same team can view each other’s availability. A shared team calendar can give everyone a better picture of the current tasks and events.

Microsoft Teams will soon get a better Calendar that allows users to view their colleagues’ calendars within the app. Having a group calendar where all the team members can see and share the same group calendar will definitely increase your team’s productivity.

The good news is that Microsoft confirmed it’s working on a Group Calendar feature.

Group Calendar is a priority for the team, and the feature team is continuing work on it. You’ll start to see some incremental improvements. We look forward to sharing more details and timeframes soon.

A channel-specific calendar for Microsoft Teams should be available starting January 2021. Users will be able to create and share a channel-specific calendar for members to view events. Microsoft also explains that any user who turned off the notifications will see the events only when they open the channel calendar.